PRIVACY POLICY

information we collect and how we use it

Website users may browse most areas of our website without the need to submit personal information. However, users may want to access some information that requires them to supply us with personal information.

Personal information includes:

• • • Name
    • Title
    • The name of the organization the user represents
    • Organization’s mailing address
    • Email address
    • Phone number

Some examples of when we collect this type of information include:

• • • When grant applicants register for an account via our online grants portal.
    • When users sign up to receive monthly e-newsletters from the Foundation
    • When users register for and participate in our events
    • When users request information or need assistance from the Foundation
    • When the Foundation processes grant applications
    • When responding to employment inquiries or applications
    • When users participate with the Foundation’s social media accounts
    • When cooperating with investigations into any activity that may violate the law or our website terms and conditions
    • When users communicate with us through our website via our “Contact Us” submission form, community space inquiry form or reservation system, or annual grant cycle inquiry form

When applying for grants

We collect information from grant applicants via our online grant portal to process applications. In addition to the personal information required to create a portal account, the Foundation asks for organizational information necessary to review and consider a grant application for funding. This information includes, but is not limited to, their IRS EIN, leadership demographic data, individuals served by their organization, and details of their programmatic work.

When creating an account via our grants portal, we use the primary contact information to provide grant applicants updates on their grant applications and other pertinent information related to the grant cycle.

When subscribing to our monthly e-newsletter

When individuals sign up for our newsletter, we ask for personal information such as name, organization, and email address and pose questions to understand the content they would be interested in receiving from the Foundation. In turn, we send subscribers information about the Foundation, our grantee partners, and other news that affect our service region relevant to their preferences.

We enable tracking on our newsletter campaigns and analyze data on how recipients interacted with the emails at an aggregate and unique level. This information is used to optimize and improve the newsletter layout, content, and messaging.

Subscribers can unsubscribe from our monthly newsletters at any time by contacting us at communications@hcfdn.org.

does the foundation website collect cookies or have any connection with third-party sites?

When users visit our website, we collect cookies and log a user’s Internet Protocol (IP) address, as most websites do. Our website records a generic notice of a user’s visit. A cookie is a message sent to a user’s computer from a Web server and stored on their computer’s hard drive. An IP address is a piece of non-personally identifiable information and a number automatically assigned to a user’s computer when they use the Internet. We do not link our cookies or a user’s IP address to any of their personally identifiable information.

how we use this information

To improve our website’s functionality, content, and overall user experience, we analyze this information in aggregate via Google Analytics, which means that we do not look at individual users’ data. To learn more about how Google uses data, visit Google’s Privacy Policy and Google’s page on “How Google uses data when you use our partners’ sites or apps.” You may download the Google Analytics Opt-out Browser Add-on for each web browser you use, but this does not prevent the use of other analytics tools. To learn more about Google Analytics cookies, visit Google Analytics Cookie Usage on Websites

Some examples of the information include:

• • • Search terms and results, history of viewed pages, and how users navigate the site
    • Time and date of access, including how long users spend on each page viewed
    • Non-personally identifiable information provided by users’ computers such as IP address, location, browser type, language, operating system, device identifiers
    • What website users came from

managing cookies

Users may see an advertisement on Facebook or Twitter from us after visiting our website. If you would like to adjust your ad preferences on Facebook, please click here. If users would like to adjust their ad preferences on Twitter, please click here. To change preferences with respect to certain online ads or to obtain more information about ad networks and online behavioral advertising, visit the National Advertising Initiative Consumer opt-out page or the Digital Advertising Alliance Self-Regulatory Program. Changing settings with individual browsers or ad networks will not necessarily carry over to other browsers or ad networks. As a result, depending on the opt-outs a user requests, they may still see our ads. Opting out of targeted advertising does not opt a user out of all ads, just those targeted to them.

Our website is a service provided by Healthy Communities Foundation, and this Privacy Policy addresses activities connected with our servers. We do not control the privacy policies of third parties that have websites linked to our website. These websites may have their own privacy policies.

Learn more about cookies, including how to disable them here.

is this information shared with others?

We do not sell or disclose personal information to third parties other than to service providers who only use the information to provide services for us and help respond to user requests, such as technical issues with our online grants portal. We may occasionally share a user’s contact information (i.e., name, job title, email address) with other grantee partners, funders, or other nonprofit organizations whose activities are, in our judgment, compatible with the goals and purposes of the Foundation. If a user does not wish to have their information shared this way, they can email us at communications@hcfdn.org.

We do not engage in commercial or political activity and will never use a user’s information for those purposes.

We may share aggregated, non-personally identifiable information (such as total web page views, total newsletter subscribers) to selected audiences, such as our Board of Directors or other philanthropic serving organizations. We cannot match this aggregated information to individual users.

We may disclose user information if required or permitted to do so by law or in the good faith belief that such action is necessary to:

• • • Comply with legal processes served on Healthy Communities Foundation or otherwise comply with the law
    • Protect or defend the rights or property of Healthy Communities Foundation or the users of this website
    • Act to protect the personal safety of Healthy Communities Foundation or its staff, users of the website, or a member of the public

We may also share personal information in the event Healthy Communities Foundation is the subject of a change of control or in the event our website changes ownership, in whole or in part, or in the event of a bankruptcy, receivership, or a similar transaction, we may provide personal information to the subsequent owner(s).

children’s information

Our website is not directed at children under 13 years of age. We do not knowingly collect, use, or share personal information from children under 13. If a parent or legal guardian learns that their child provided us with personal information without his or her consent, please contact us at communications@hcfdn.org and we will make commercially reasonable attempts to delete such personal information.

social media

We are active on social media, including Facebook, Twitter, and LinkedIn (“Social Media”). Anything you post on Social Media is public information and will not be treated confidentially. We may post (or re-post) on our website and our Social Media pages any comments or content that you post on our Social Media pages. Your use of Social Media is governed by the privacy policies and terms of the providers that own and operate those websites and not by this Policy. We encourage you to review those policies and terms.

information security

We take reasonable steps to protect the user information that users release to us. However, we cannot guarantee that data will be completely secure from either misappropriation or computer hardware, software, or telecommunications network failure. No data transmitted over the Internet can be 100% secure. Therefore, users provide us with this data at their own risk.

Users submit grant applications electronically through our online grants portal built on the WizeHive platform and we rely upon their policy statement. We make every effort to keep the information grant applicants submit to us confidential. Our staff is required to protect the confidentiality of information submitted to us, and our Information Technology team ensures comprehensive cybersecurity protection is in place to further protect the security of the servers on which the data is stored.

retention

We will keep personal information for the period necessary to fulfill the purposes described in this Policy unless a longer retention period is permitted or required by law.

access from outside the united states

If you access our website from outside the United States, please be aware that personal information may be transferred to, stored in, and processed in the United States. Certain governmental authorities may not consider the level of protection of personal information in the United States to be equivalent to that required in other jurisdictions.

who do i contact at the foundation regarding the privacy of my information?

If you have questions or comments about the privacy of your information, or if you believe the Foundation has not adhered to this Policy, please contact us at communications@hcfdn.org.